To ensure a smooth verification process, we may request certain documents to verify your identity and your business's information. The specific documents we need will depend on your business type and location.
For Individuals:
We'll typically ask for a government-issued photo ID. This could be a:
- International passport.
- National ID card.
- Driver's license.
For Businesses:
The documents we request for businesses can vary, but they generally include:
- Business Registration Number.
- Business Registration Documents: Such as a Certificate of Incorporation, Partnership Agreement, EIN Confirmation Document or Articles of Organization.
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Proof of Address: A recent utility bill or bank statement (not older than 3 months) showing the business's address and the business name or a director’s/beneficiary's name. If you wish to update or add an address to your account please consult our Address Change Policy.
Additional documents that might be requested:
- Proof of Ownership: Documents that confirm who owns the business, such as a Company Ownership Declaration.
- Identification of Key Individuals: In some cases we will need to verify the identity of directors and beneficial owners by requesting their government-issued photo IDs.
- Letter of Authorization: Document filled in and signed by a director/beneficial owner/signatory stating that the individual opening the account with Nivoda is authorized to act on behalf of the company.
For Sole Traders / Sole Proprietors:
A sole trader is an individual running a business in their own name without a registered company structure. If you operate a business-to-business entity but don't have a registration number, you likely fall into this category. Here's what you'll need to provide during your verification process:
- Tax ID instead of Business Registration number.
- Proof of Status Document: This is an official document confirming your registration as a sole trader, such as a business license, an extract from your local trade registry, an official letter from your tax authority, or an equivalent document confirming your right to operate.
- Proof of Address: A recent utility bill or bank statement (not older than 3 months) in your name. If you wish to update or add an address to your account please consult our Address Change Policy.
A quick note on our verification process:
To comply with our AML policy and ensure the ongoing security of our platform, we may need to conduct additional due diligence. This can happen during the onboarding process or at any time afterward. We appreciate your cooperation in helping us maintain a safe and trustworthy marketplace for everyone. For more information please consult our AML Policy.